Reporting cycle
Work counted backwards from the day papers must leave the clerk.
A pack that arrives after the board pack has already gone is a private document. The cycle below is how we avoid that, provided the file is complete when we say it is complete.
Diary lock
You name the circulation date. We count back ten working days for an ordinary quarterly pack, six if you only need a risk brief, and we write the intake deadline into the engagement letter. If the date slips, the pack slips; we do not compress commentary into an evening.
File intake
Custodian or administrator extract, benchmark name and source, known corporate actions, and the sleeve map you already show trustees. A redacted sample is enough to quote; the live file is needed to start the clock.
Reconciliation
Opening and closing market values, cash, stock-in-specie, missing prices. Within three working days you receive a list of gaps. The clock pauses until those gaps are closed or you instruct us to label them and proceed.
Exhibits locked
Return, drawdown, concentration, contribution — drawn to the house layout on paper-coloured fields with numbered captions. Priya’s tables are not rewritten to make a sleeve look gentler.
Commentary
Helena and Marcus write only after the numbers are frozen. If a private mark is stale, the sentence says so. If tracking error on a short window is noise, the caption says so.
Second reading and delivery
A reader who did not draw the charts checks each exhibit against the source. You receive the PDF. The review call happens after delivery, not instead of a written pack.
If you already have a board template — headers, margins, exhibit numbering — send it at diary lock so the circulation pack does not look like a visitor. Otherwise we use the Craftline A4 layout.